How to Find a Lost Password from Ages Ago

You’ve lost a password—an important password. This is an unthinkable, stress-inducing event in this modern digital world. But, it could be worse.

Let me tell you about Stefan Thomas. Stefan Thomas forgot the password to a hard drive that contains 7002 Bitcoins. For the very, very few people who still don’t know about Bitcoin at the time of writing this article, that would be worth $160,929,066.60! Of course, when you read this, it could be a billion or zero, but this article isn’t about the fickle nature of Bitcoin. 

Imagine what you could do with that kind of money. Imagine what you would do if you forgot that password!  Let’s not get too drastic here, as I’m happy to say that Stefan Thomas has made peace with the fact that he will probably never touch that money. (Huge respect for that self-actualization if you are reading this, Stefan!)

Now, imagine this isn't one person's finances; it's your business. What if your main developer is locked out of your AWS root account? What if your marketing manager leaves and no one has the password to your company's Mailchimp, Google Analytics, or social media accounts?

For a business, a single lost password isn't a personal inconvenience; it's an operational crisis, a security breach, and a massive time sink.

We are going to go through the common ways individuals try to recover passwords. But more importantly, we'll show you how to prevent this chaos for your entire team.

In our quest to become more secure, passwords become less and less easy to remember.

Let TeamPassword take care of securely remembering your company passwords, so you never have to deal with a “long lost password” again. Sign up for a free trial today!

Looking for Help Resetting a Personal Password?
Please note: TeamPassword is a paid password manager for businesses and teams.

We cannot reset, recover, or find your old passwords for personal accounts (like Instagram, Gmail, Facebook, etc.). The guide below offers general tips for individual recovery, but we do not provide this as a service.

If you are a business owner or team lead looking to stop password-related emergencies before they happen, you are in the right place.

How to recover passwords

To find long-lost passwords, you need to cast a wide net. That means searching around your home, office, and all devices. We are going to start with the digital search and then follow up with some of the places where you may find an old password in the real world. 

Search your web browsers

The Business Risk: If you're searching a browser for a password, it means your team is likely storing critical credentials in their personal Chrome or Edge profiles. What happens when that employee leaves? Or if their laptop is stolen? You've just exposed a company asset. This is a classic symptom of insecure password sharing.

The first place to look for a lost password is your web browser. The way you find passwords is different for each browser, so we’ll go through them one by one. Also, note that you may have switched which browser you use regularly at one or more points in time, so it may not be in the one you are using to read this. 

In addition, you may have reused the password you are looking for (note: don’t reuse passwords), so think about login info for sites you signed up for around the same time as the lost password.

Microsoft Edge (formerly Internet Explorer)

Open up Edge and click the three dots in the top right. Click Settings > Profiles > Passwords. Here you can see your saved passwords. 

Firefox

Click the hamburger in the top right, then Settings > Privacy and Security > scroll down to Logins and passwords, and click Saved Logins....

Chrome

Click the three dots in the top right, then Passwords and Autofill > Google Password Manager. You'll see your logins in the Passwords tab under Passwords. 

Stop your team from saving company passwords in their personal browsers. TeamPassword for Chrome gives your entire organization a shared, secure vault that integrates directly, so you control who has access.

Safari

Open up Safari and click Safari in the top left, then Settings... Select Passwords from the buttons at the top of this window. Enter your device password or use biometric unlock. Click My Passwords to see all of your saved passwords, and click the exclamation next to each one to see it in detail.

Search your email inboxes

Have you ever sent yourself an email with an important password in it (note: don’t ever email yourself passwords)? Can you think of words that might be found in those files? If you sent any of these lost passwords from one account to another, would you know what email account you sent them from? Let’s go through some of these prompts following the search instructions below. 

Before you get started digging through your email, please note that many thousands of emails are hacked every year, and your passwords could now be available online in multiple places. Once you find your password be sure to change the information and find a more secure way to store it. 

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Outlook 

Select the search bar, located above the Outlook ribbon. Type a name, subject, or phrase which is included in the email message that you want to find. You can use quotation marks around a phrase to search for words in that exact order. 

Gmail

For a simple search, just type the terms in the box at the top of the page. You can also click on the down arrow for advanced search filters. Then, click the search icon.

Yahoo Mail

As with Gmail, you can type basic search terms in the box found at the top of the page. You can also refine your search using the menu in front of the search box.

Whichever email provider you are searching, be sure to vary your search terms. “Credentials,” “login,” and “password” are all possible hits, but so is the name of the organization for which you have lost your password. 

If that fails, figure out approximately when you originally would have made the password and try to search by dates. You can also search in your sent email folder, as you may have long deleted the received email, but the sent message might still remain.

The Business Risk: Emailing passwords ("Here's the new login for the server") is one of the most common ways companies suffer data breaches. A single compromised email account can act as a skeleton key to your entire business. A secure, shared vault eliminates this risk completely.

Search through cloud-based services

It is probably repetitive at this point, but it bears repeating, all the same. Storing your passwords in a cloud-based service such as Google Drive or Evernote is not a secure way to manage your passwords. However, if you have done so and then lost your password, follow the steps below to search your services for those lost passwords.

Google Drive

The following instructions are for a desktop computer or an iOS device. You can bypass them on your Android devices and just search using Google Now. 

Open Google Drive and log in if you aren’t already. Then, type your search terms. You can then peruse the list of documents found. Google Drive will search document titles, content, and images by default, which could provide too many results. It is best to start with a narrow search and then expand if your search was unsuccessful. To only search titles, add the phrase “title:” to the start of your search query.

Evernote

Open Evernote and sign in. Click the magnifying glass on the left and simply enter the keywords you wish to search.

Search for files on your computer’s hard drive

Some people write important passwords in a Word or Excel file or some other note-taking file. Have you done this at any point? If you can’t remember, try searching your files for your lost passwords.

This can be done on both Windows and Mac.

Searching for files on Windows

Windows search, by default, doesn’t scan all the files on your computer. To do so, before typing in your search query in Windows Search, perform the following actions. Go to the Control Panel and open “Indexing Options.” Select Advanced and then File Types. Select all file extensions you wish to search (.docx, .doc, .xlsx, .xls, etc.). If you don’t see the options, you can add more. Click the radial option “Index Properties and File Contents” as well as “Always Search File Names and Contents” on the “Search” tab.

Searching for files on Mac

Mac is a bit simpler. Click on the magnifying glass in the top-right corner of your screen near the date and time or hit cmd+space. Then, type in your search terms and view the results. 

Collect passwords from your mobile device

How long have you had a smartphone? For most people, the answer is longer than you have had a password manager like TeamPassword. During those early years of mobile Internet, did you ever store passwords in the note app on your phone (note: don’t store your passwords in a notetaker on your phone)?

If so, you can use spotlight on your iPhone to search through your notes to find any lost passwords stored there.

On Android, check Keep Notes, Samsung Notes, or whatever notetaking app you use on your phone. Also check the app called Files - this brings up your Documentions, Downloads, and Safe folder. 

Search for passwords around your home

Writing passwords down on paper can be as insecure as the location you store the paper. If you keep backup files in sealed envelopes tucked away with your 2009 tax return, there is a good chance that no one will find it.

That being said, if that password holds the key to 7002 Bitcoins, it is probably worth putting it in a bank safety deposit box. 

If you work in a shared office, definitely don’t write passwords on a sticky note and put it on your monitor!

But this isn’t a time to judge. You can change your ways after finding your lost password. Here’s a list of places in your home that might be hiding your lost password:

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• On or under the desk in your home office
• In your home vault or security box
• In a filing cabinet
• Your kitchen junk drawer
• That pile of mail that really should be put in the recycling bin
• Old notepads or diaries
• Old calendars
• Wireless routers (sometimes default WiFi passwords are on the back)
• Your wallet

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When all else fails, take a deep breath and accept it is gone. If you find your password in the future, great! For now—for your sanity—just let it go. If Stefan Thomas can be zen about losing a password and over 300 million dollars along with it, you can create a new email account—and your boss can forgive you for a lost password.

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How Businesses Move from Password Recovery to Password Management

Losing a password is frustrating, but with the right strategies, it doesn’t have to happen again. The best way to avoid future mishaps is to simplify and secure your approach to password management. This is where a password manager like TeamPassword comes in.

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The One Password You Can’t Forget

When using a password manager, the only password you’ll need to remember is your master password—the key to accessing all your stored passwords. But there’s one catch: if you forget your master password, you won’t be able to recover the others, as reputable password managers (like TeamPassword) use zero-knowledge encryption. This means your data is encrypted, and even the service provider cannot access it without your master password.

To make sure your master password is secure and memorable, follow these tips:

• Use a Passphrase Instead of a Password: A passphrase is a longer sequence of random but meaningful words (e.g., "PurpleElephantPizza77!") that is easier to recall than a string of random characters. Aim for at least 12–16 characters.
• Incorporate Personal Touches: Choose words that are meaningful to you but hard for others to guess. Avoid using names, birthdays, or common phrases.
• Store It Safely: Write your master passphrase on paper and store it in a secure location, such as a fireproof safe or safety deposit box. This ensures you can retrieve it if you ever forget.

Once your master password is set, let the password manager handle the rest.

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How TeamPassword Keeps You Organized and Secure

With TeamPassword, you can:

• Securely Store Passwords: All your credentials are encrypted with AES 256-bit encryption, ensuring they stay safe from prying eyes.
• Generate Strong, Unique Passwords: No more relying on weak or reused passwords—TeamPassword can create unique ones for every account.
• Integrated TOTP Authenticator: Your team can easily access accounts with 2FA, because the code is right there in TeamPassword!
• Share Passwords Safely: Share Passwords Safely with Your Team: Securely onboard new employees, grant (and revoke) access to specific credentials, and collaborate without ever sending a password over Slack or email.
• Access Anywhere: TeamPassword works across devices, making your passwords accessible whether you’re on your phone, tablet, or computer.
• Maintain Control & Audit Trails: See who has access to what and when passwords were last updated. When an employee leaves, you can revoke their access to all company accounts in one click.

By relying on a password manager, you reduce the risk of forgetting credentials and create a safer, more streamlined online experience.

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Why Now is the Best Time to Start

Not ready to commit to a password manager? TeamPassword offers a 14-day FREE trial, so you can explore its features with no strings attached. Once you experience the convenience of never losing a password again, you’ll wonder how you managed without it.

Stop wasting billable hours on password hunts and reset requests. Secure your team's credentials, manage access in one place, and prevent password emergencies before they stop your business.

Start a 14-day free trial of TeamPassword for your business today.